PACE Constitution

1.

Title.

1 [a]

This organisation shall be titled P.A.C.E. which is an acronym for Police Air Support Units Networking Centre Europe

2.

Definition.

2 [a]

The object of PACE is to enhance effectiveness and safety and deliver "best value for money" thanks to the close mutual support of all European police air support units. The PACE philosophy is based on the following principles:

2 [b]

Every air support unit and project team establishing an air support unit, should share technical and tactical information to increase safety, efficiency and reduce duplication of effort amongst PACE members"

2 [c]

Since the means of all police forces in general and of police air support units in particular are limited, one should try to get the optimum use of allocated means via co-operation and mutual support.

3.

Mission Statement.

3 [a]

Without undermining each air support unit's respective authority, PACE is designed as a network of delegated members, individual members and associated members, directly related to police air support, offering a forum to stimulate the co-operation of European police air support units. Special attention will be given to management as well as execution level issues in all possible aspects.

4

Objectives.

4 [a]

4 [a].1 Extension of the PACE Delegated membership to all European countries.

4 [a].2 The formal recognition of PACE within the European Union.

4 [a].3 Ensuring that PACE establishes itself as a hub of expertise by

developing a knowledge base for the benefit of all members wishing to

acquire information regarding police aviation. In order to achieve this,

expert groups will be established from within PACE.

4 [a].4 Development of exchange programmes.

4 [a].5 Establishing a PACE Magazine.

4 [a].6 Construct or facilitate courses recognised and accredited worldwide.

4 [a].7 Establishment of European User Groups.

4 [a].8 Construction of database to cover external conference reports.

4 [b]

Promoting the active participation of all Delegated, Individual and Associated members in collective PACE activities.

5.

MEMBERSHIP - Three Types.

5 [a]

Delegated members: European police air support units or European project teams establishing a police air support unit (to be represented in the network by a unique contact person).

5 [b]

Individual members: Individuals, who are employed by a police air support unit or government employees, who are employed in the area of European police air support or in a European project team establishing a police air support unit.

5 [c]

Associate members: Other persons deemed suitable by the PACE Management Committee, without any voting rights.

5 [d]

All classes of members of the association shall be selected by the Management Committee and such classes shall consist of Delegate, Individual and Associate.

5 [e]

Membership of the organisation shall be for a period of not less than one year and shall be open to persons of 18 years of age or over.

5 [f]

Any person may become a member of PACE whose application is accepted by the Management Committee whose decision is final.

5 [g]

Persons seeking admission as a member of any class shall formally apply through the PACE website.

5 [h]

MEMBERSHIP OF PACE MAY BE TERMINATED AS FOLLOWS

5. [h].1. By resignation of a member

5. [h].2. By failure of a member to pay the appropriate annual subscription by the

date published by the Management Committee. In this case the Management Committee shall have the final decision.

5. [h].3. By doing any act which would discredit the PACE organisation. In this case the Management Committee shall have the final decision.

5. [h].4. PACE management committee may terminate a membership, having determined that the criteria, defined in 5 (a), (b) and (c) has no longer been met. In this case the Management Committee shall have the final decision.

5 [i]

It is the responsibility of each PACE member to ensure that his/her E-mail address being used on the PACE web site is current and correct.

6

SUBSCRIPTION FEE.

6 [a]

Subscription fee and type shall be decided by the delegates attending the annual general conference.

6 [b]

Subscription fee shall be payable by date determined by the management committee.

6 [c]

Subscription fee shall be payable when notified by PACE Secretary that membership has been granted.

7

Management Committee.

7 [a]

PACE Management Committee shall have the following officers : President, Vice - President, Secretary, Treasurer and Public Relations Officer.

7 [b]

The business affairs of the organisation shall be under the management and control of the PACE Management Committee.

7 [c]

The Management Committee shall be elected by PACE registered members present and entitled to vote at the Annual General Conference.

7 [d]

Nominations to serve on the Management Committee shall be by any two current PACE members attending the Annual Conference.

7 [e]

The Management Committee shall hold office for a period of two years or until the following Annual General Conference, whichever is the sooner.

7 [f]

The office of President, and P.R.O. and the office of Vice-President Treasurer and Secretary shall stand for election on alternative years.

7 [g]

Candidates for the position of Officer must have had a minimum of 1 years membership within the PACE Organisation.

7 [h]

The Management Committee shall be comprised of the President, Vice President, Treasurer, Secretary, P.R.O, and at least one full time member.

7 [i]

The Management Committee shall have the sole right to appoint sub-Committees as required. It shall define the duties of such sub-Committees and retain control in all matters and activities, which it considers of importance to the general welfare of the PACE organisation.

7 [j]

In the event of a vacancy occurring on the Management Committee during the course of the year, the committee may co-opt another member to the vacant position. This member must stand for election to management committee at the following annual conference.

7 [k]

The President shall preside over all meetings of the Management Committee, in his / her absence the Vice-President shall preside. If both the President and Vice-President are absent the Committee may elect a member present to preside at the meeting

7 [l]

The quorum for the Management Committee meeting shall be 50%+1 of the elected Committee members and must include the President or Vice President.

7 [m]

The PACE President has the casting vote at all meetings. In his / her absence the Vice President has the casting vote.

7 [n]

The Organisations President shall be an ex-officio member of all sub-Committees.

7 [o]

The Management Committee shall hold a meeting at least once every quarter. Each member of the Management Committee shall be given seven clear days notice of any meeting and notice of such meeting should be posted on the PACE Website. In exceptional circumstances the President may call a meeting of the Management Committee at short notice. Any decision taken at such meeting must be ratified at the next ordinary meeting of the Management Committee.

7 [p]

The Management committee shall be made up of members from a minimum of 3 European Countries.

8

ANNUAL CONFERENCE.

8 [a]

Notification of the annual general conference will be posted by the secretary via e-mail to each registered member at least 6 months prior to the conference. Not less than 14 days final notice of all other meetings, annual or special, shall be given by the secretary to all registered members of the organisation.

8 [b]

The Annual Conference of PACE shall be held on or before 30^th June as arranged by the Management Committee, unless exceptional circumstances prevail.

8 [c]

In the case of the Annual General Conference; all Motions and Nominations must be in the hands of the Organisation's Secretary not less than 7 days before the date of the Conference. Not applicable to 2005 conference. Commencing from 2006 conference.

8 [d]

The following business shall be transacted at the Annual General Conference

8.[d].1 Report of previous Annual General Conference.

8.[d].2 Annual Report submitted by the Organisation's. Secretary.

8.[d].3 Financial Statement submitted by the Organisation's. Treasurer.

8.[d].4 Election of officers and Members of the Management Committee.

8.[d].5 Notice of Motions.

8.[d].6 General Business

8 [d].7 Presentations

8 [d].8 Confirmation of registered members attending conference.

8 [e]

A Special Conference of the Organisation shall be called by the Secretary fourteen clear days in advance if directed by the Management Committee or demanded in writing by not less than twelve Registered Members who in their requisition shall state the object of such conference. No other business shall be transacted at that Special Conference.

8 [f]

Thirty Registered Members which must include 50% of PACE member countries entitled to vote shall constitute a quorum at General or Special Conferences of the Organisation. This quorum will include 2 Officers of the Management Committee.

8 [g]

All Registered Members whose subscriptions at the prescribed rates are not in arrears shall be eligible to vote at a General / Special Conference and voting shall be by a show of hands or by secret ballot at the discretion of such Registered Members.

8.[h]

The PACE management committee have the right to invite or exclude participants in a session during the conference.

9

ALTERATIONS OF RULES.

9 [a]

Alterations and additions to the Organisations Rules may be made at any Annual General Conference or at a Special Conference called for the purpose, providing that the resolution proposing same is carried by a vote of two thirds of the members present voting.

10

BANKERS.

10 [a]

The Management Committee shall appoint the Organisation's Bankers.

11

PACE FUNDS AND AUDITORS.

11 [a]

PACE funds shall be retained in a bank account as decided by the management committee. Funds may be drawn from accounts only on the approval of any three of the following: President, Vice President, Secretary or Treasurer. Record of approval shall be made by the treasurer and posted on the appropriate section of the web site for viewing by all registered members.

11 [b]

Treasurer shall account to the Management Committee for all receipts, transfers and expenditure

11 [c]

Two Auditors from the Organisation's membership, who shall not be members of the Management Committee, shall be appointed at the Annual General Conference to check and certify the Treasurer's accounts.

12

FINANCIAL YEAR.

12 [a]

The Organisations financial year shall run from the end of the annual conference to two weeks prior to start of following conference.

13

LEGAL ADVISORS.

13 [a]

Should the Management Committee deem it necessary it shall appoint legal advisors.

14

DISSOLUTION.

14 [a]

In the event of a proposal being passed by three-fourths of the majority present at any Annual General Conference of the Organisation, deciding that it be dissolved, all the Organisations assets shall be disposed of at the best price obtainable by the Organisation's Auditors and any surplus, after the necessary expenditure, shall be donated to a suitable charity.